What is Data Capture

According to AIIM international, Information Capture is one of the most vital steps in an organization’s digital transformation strategy. Organizations must focus on how to capture valuable information and how to intelligently manage it to provide business value. Today, a business receives information from various origins, and identifying those origins would enable the business to initiate some predictions on how valuable the information is. As a matter of fact, to drive business growth you need to identify your data resources, business goals and the right technology.

Identifying your Points of Data and Information Collection –

It is of utmost importance to be able to identify where your data comes from, most organizations have similar sources which mainly are:
– Website Visits: each time a consumer enters your website you can track their activity and behavior.
– Web Based Forms: such as a customer filling information to be able to login or download an article.
– Paper Documents: which need to be classified and archived.
– Emails: which are mostly collected from web-based forms.
– Images: which are collected from social media accounts.
– Invoices: which need to be classified and organized in company archives.

Why is it Important to Capture Data –

Data is power. In today’s world you need data to learn more about your customers, where they come from, what their interests are and how you can influence them. These points in data capture can help plan your next business decision, marketing campaign or promotional strategy to ultimately reach business agility. For this it is vital to create a touch point between your business and the consumer in order to collect valuable data
accordingly you must deploy high quality technology that enables your business with tools to identify, capture and classify high volumes of data and transform it into actionable information with the minimum amount of human effort and intervention while maintaining the quality and security around the data.

Intelligent Data Capture: Drive Potential from your Process Entry Points.

Intelligent data capture solution facilitates how you capture your information and how to get value from it. It can identify, capture, and classify data from paper and electronic documents. Moreover, it is powered by advanced recognition tools which helps extract data from images and use it in the data collection process. Intelligent data capture is also powered by automation which boosts processes through direct identification and classification of files, images, and texts.

This helps your business transform complex pieces of information into insightful and actionable data by combining world class technology.

Inatlio’s Data Capture Software

Intalio Capture collects data from multiple devices throughout your organization by connecting information feeders to desktops or network scanners.

With a solution such as this one, you can scan images directly and store the collected content with ease. The embedded Optical Character Recognition (OCR) converts the textual data to machine readable and editable text. In addition, you can create custom capture templates to benefit from Zone OCR and object detection capabilities allowing you to automatically extract the needed information from specific zones or objects in the document.

Remarkable Features –

Our top-rated data capture system is designed to empower your business with the best technology feature to capture and manage your data. Our product elevates your process by providing capabilities of an advanced computer vision solution with a wide variety of cognitive capturing and smart processing tools. It presents advanced recognition, which enables businesses to recognize, read, and interpret standard bar-codes and QR codes. Moreover, it helps you automate the whole capturing process and associate different content to their files automatically.

Other features such as Entity extraction also allow to extract valuable content from texts and automatically store them in predefined categories. Moreover, it enables companies to transform unstructured data into structured and drive key insights. It also helps in all extracting key entities from content such as social media information, paper documents and spreadsheets. This facilitates heavy human tasks such as data identification and collection and delivers better results in less time, effort and minimal error.

Data quality control or validation can also be enabled during the capture process by setting up custom validation rules applied on images or on descriptive information by comparing with existing databases and third-party applications. This is usually conducted through the Line of Business Connectors who help us validate the information extracted again an existing list of invoice numbers, purchase order numbers, employee IDs and others…

Connectors eases business process and document management through a platform that helps organizations with their unmanaged documents and information. These repository connectors such as google drive, and Dropbox providing a platform to create, and share data in an easy way enabling users with powerful tools in an intelligent workspace. Moreover, it enables them to smartly re-use their content interactively with coworkers.

Information is a powerful weapon to equip your business with to ultimately gain your competitive advantage. You need to identify your information resources, the business goals you want to reach from the information and the technology to help you extract value.

Eager to transform your information to actionable data? Reach out to our experts!

What is Correspondence Management

Correspondence management is very beneficial to any organization. It is the management of a company’s information resources from emails, to content shared with employees and customers. Correspondence Management Solutions enables companies to capture, index, transfer, track, publish, and archive incoming, outgoing, or even internal correspondences. When automated it can boost organizations efficiency in a cost, time efficient manner while maintaining precision and information security.

Investing in Correspondence Automation – Why Automate?

• Cost Efficiency: Managing information is cost full and might drain a company’s resources. Through automation a business can save millions while delivering high quality management of its resources. In today’s world having a cost-effective solution is key to facilitate business process and return on investment.

 

• Time Efficiency: Time is power. Since correspondence management is time draining, companies must invest in solutions that increase efficiency while being time efficient. Automation processes deliver speed and agility that supports beneficial results, from automating responses to email campaigns helping businesses devote time and effort to other vital tasks.

 

• Increase Precision: Automation minimizes human errors and mistakes which are much needed to avoid. Automation can provide a mistake free and a great customer experience powered by fast automated communication with customers. Moreover, also gives businesses more customer insights and additional data that are effective for measuring.

 

• Information Security: A company’s information must be protected and secured especially customer collected data. This must be a company’s top priority in order to gain customer and employee trust. Through digitizing your correspondence and automating its processes it will become easier to keep it safe.

Intalio Correspondence Solution: Your trusted digital partner

Intalio Correspondence Management system allows organizations to do just that by streamlining the whole process from the same comprehensive platform. Moreover, it offers the needed automation which allows companies to reduce costs and improve their workflow.

Intalio Correspondence Tracking System Features

Drafting and Registration:

Register all types of correspondences within your organization and draft responses efficiently while benefiting from an intuitive and easy-to-use interface adapting to most modern-day technologies.

Collaboration and Transfer:

Improve performance and workflow within your organization by easily transferring correspondences to different personnel or departments.

Visual Tracking:

Transform unstructured corporate communications into an orderly visual flow to keep track of all correspondences and the links between them.

Intuitive Mobile App:

Complete your tasks on the go with tools like Correspondence Mobility and Executive Portal providing you with all the needed functionalities.

Managing your company’s information resources is time-consuming and budget draining, however, when presented with a high-quality automated solution it can elevate your company’s ability to cost-effectively, increase precision while maintaining safety.

Want to gain a competitive advantage while investing in Intalio Correspondence Automation?

Make us your Digital Transformation Partner!

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Unleash the Power of Content Through Automated Recognition Tools

Information is valuable, every company strives to gather information in order to know how to act. To be able to use this information to strategically plan the next business decision needs more than just “having information”, a company must be able to transform its information into actionable intelligence! Actionable intelligence is the use of company’s gathered information and turning it into powerful business insights that can inspire intelligent actions. With the rise of advanced automated recognition tools, companies can collect intelligent content that can be transformed into strategic plans.

Unleash the Power of Information!

Gathering data about your customers is necessary to understand them more and make viable business decisions. A company that has data is company that has business power, and using that data to support your decisions drives ultimate growth. In order to use your data in a valuable manner and turn it to actionable intelligence you need advanced AI data gathering tool.

Optical Character Recognition –

Optical character recognition helps capture paper-based and electronic documents and transform them into viable information. With the help of AI powered and machine learning recognition techniques results will be optimized. As paper based images are transformed into editable text format, content will be leveraged while boosting recognition accuracy through disregarding unnecessary information.

Entity Extraction Tool – 

Entity extraction tool is a form of text analysis that utilizes high quality AI and machine learning technologies to collect valuable information from various data types like surveys, documents, social media… in the field of actionable intelligence this tool boosts the extraction of valuable data for your company. Entity extraction also facilitates identifying and classifying information such as names, locations, qualities, and monetary values. Moreover, the feature also helps organize data into predefined categories that help business in classifying information vital to drive growth.

Intalio Solutions – 

Using advanced solutions combining AI-powered recognition techniques with Big Data in addition to advanced analytics allows organizations to explore critical information residing in large amounts of files. Intalio© Cognitive Services give you access to powerful and reliable tools so you could harness the power of artificial intelligence, natural language processing, and machine learning algorithms to ultimately transform raw data into exploitable information. This allows you to improve business efficiency, enhance your workflow, and expand your capabilities using cutting-edge technologies.

Intalio Cognitive Solutions –

Boost Results

Boost your companies results and expand the growth of your business through world class solutions that Intalio offers…

• Automated Solutions

Streamline content life-cycle, from discovery through transformation to analysis using intelligent applications.

• Adaptive Scalability

Feed data into AI and machine learning tools and watch them enhance their recognition and analysis techniques.

• Manual Labor Diminution

Rely on advanced solutions to perform necessary line of business procedures with minimal to no human interaction.

Employing advanced AI tools is a key turning point for your company’s digital transformation strategy. In order to valuable use your information you need to impose AI powered systems that capture, analyze and classify information that helps your business. Intalio Cognitive Solutions satisfy that essential need with world class technologies and experts.

Allow our experts to help you unleash the power found in your organizations data…
Get in touch today!

The world is currently in a data centric age, where data is of utmost value in the decision-making process of organizations, governmental institutions and research entities. From choosing a new product design, analyzing consumer markets to identifying potential opportunities, data provides us with insights of our current situation and helps predict future scenarios. All over the world companies are investing in data insights tools, data scientists and ways to explore new data to help them reach new opportunities. As a matter of fact, when using the right analytical tools, businesses can unleash capabilities that can help them with rapid decision making, problem solving and innovation.

It’s a Data Driven Business World!

What is a data driven world? It is the world where businesses compete over data and information and are willing to invest huge amounts of money and resources for the right data. Having the right analytical resources and being able to extract valuable data is today’s competitive advantage.

– Data and decision making

The age of experimentation is over! Businesses today do not repeatedly experiment to actually reach the best decision nor does it base its decisions based on emotions. On the contrary it is all based on factual information that insightful data presents. Many businesses are taking decisions on how to expand their businesses, what consumer markets to enter and who to target based on data. Data is disrupting a lot of fields and is affecting lots of industries such as marketing, Human resources, accounting, finance and economics. All of these industries today predict their next move depending on data.

– Data and problem solving

Data supports valuable information that can help scenario predictions for the world’s most stressing and challenging business issues. Economists today are using data to solve issues such as unemployment, inequality in business opportunity and many more. But there is a very important point to highlight in a data driven era, “many are struggling to develop the talent, business processes, and organizational muscle to capture real value from analytics” according to Mckinsy. That is because they are not using the right analytical and insightful tools to help them get the best out of their data.

– Data to boost innovation

Not only are businesses using data to solve problems but also, they are utilizing it to innovate. Big business names in the FMCG industry are creating Data hubs to help them come up with new product lines, new business models and innovative designs to attract customers.

Intalio data insights –

Intalio data insights product offers world class technologies in data visualization and machine learning systems to turn unstructured data into valuable insights and structed information. We present the most effective data solutions to expand research and analytical capabilities. Helping businesses in their decision-making process, solving its complex business problems and boost their innovation. What are intalio’s data insight features:

– Machine learning capabilities: Identify patterns and learn from data to make better decisions with less human intervention. Enhance analytics on bigger and more complex volumes of information within your organization.
– Content indexing: Make use of a highly reliable, open-source search engine in order to perform distributed indexing, replication, and query load balancing.
– Data delivery through integration: Extend your reach beyond the standard search scope by adding advanced functions to your applications with Intalio’s search Restful APIs
– Faceting and classification: Use a collection of independent attributes, also known as Facets, to classify each entry in the searchable collection
– Data Visualization and Dashboards: Monitor key business events and track activities using textual and visual data. Utilize an intuitive dashboard to conduct swift and smart search.

Companies are competing to maximize their reach through data! Businesses competitive advantages are determined through the value of the data they extract and how they use it. Extracting insightful data can boost your businesses operation and help you survive today’s fierce competitive market.

Eager to turn your data into valuable insights? Intalio’s Data Insight is your solution!
Get in touch with our experts!

In light of the latest pandemic affecting the globe, and as most organizations were obliged to transition to remote work and while many organizations struggled to ensure sustainably, we at intalio managed to rapidly switch to a work from home environment without affecting our overall performance.

Our internal Information Technology Specialists were able to:

1) Support remote work while ensuring a secure network –

Working from home is an impossible scenario without having a secure network that protects company data and employee information from security breaches.
avoiding this data security threat and ensuring resilient organization through protecting confidential information, as Cyber-crimes are increasing all over the world, is key to sustainability.

Today a strongly secure network is essential to a safe remote work experience. This also needs the collaboration of all employees to pay extreme attention on how they use their work tools.

Securing company systems from all types of crashes, spyware and hacking activities, while protecting it from the increasing threat of data theft provided Intalio employees with complete privacy which in return enabled an easier, safer and more efficient work from home experience.

2) Optimize remote work experience through increased cloud adoption –

Intalio pushed the effectiveness of working remotely to the extreme by increasing cloud adoption. Cloud not only facilitated the adaptability of both the company and our employees to the shift in the work environment, but also reduced dependency on our internal IT while continuing to support customers, and projects throughout our various dispersed geographies across Europe, Middle East and Africa, as well as North America and Asia.

3) Resilience in the hybrid, multi-cloud infrastructure platform –

During this pandemic Intalio was adaptive and able to set strategies that aim to improve the enterprise. being well informed of the risks that might be faced if we decided to move to a new environment, Intalio found it vital to move to multi-cloud since it empowered our organization to channel its workloads through various and diverse environments. As the world is moving into a new era ” a new reality” multi-cloud and infrastructure technologies were vital.

4) Optimizing cost while delivering on the new reality –

In the current economic crisis that the world is experiencing, Intalio had to quickly adjust budgets and reconsider expenses. Company’s need to shift their investments to cloud in order to maximize their efficiency in the digital age. To be able to do that, we updated our virtual machines facilitating the usage of operating systems, adopting PaaS in order to deliver high quality digital services with flexibility and agility.

Striving to achieve business sustainability?
Reach out to our experts!

 

 

The Journey of Excellence in Software Deployment | 6 Simple Steps

Our world is dominated by technology, and in every industry, the core of success lies in the company’s tech assets. As business problems arise technology always proves a winner to the problem solver. Almost every business today is converting to deploying efficient software to solve its problems and drive strategic growth. The software enables businesses to perform more efficiently, with lower costs and better results. Successful software deployment is vital for every industry, business, and for function. For that comes various ingredients – the ingredients of success as we refer to them at Intalio.

Here are 6 simple steps for successful project deployment!

1. Identifying a Business need:

What do you want to solve?
Before deploying any software there has to be a business need, an issue you want to solve. Every business needs to develop an understanding of why it needs the software and how will it boost its results after implementation. For example, a business might identify a slug in its ability to manage thousands of customer relationships CRM – a real business issue that a lot of organizations suffer from. Here comes the direct business need to solve the issue by deploying a software system to keep track of customers, record follow-ups as well as digitally managing a large number of clients. the next step is developing a clear vision of how the software will operate after implementation and how will it solve the issue. Is it cost and time efficient? If yes then we move to the next step.

2. Communicating with your employees:

Communication with employees is the core of building a successful business environment especially when introducing a new software. Remember the business is striving to solve a business issue that originally the employees where suffering from so an effective communication between management and employees in the process of deploying a new software is key to addressing the issue and successfully deploying the right software.

3. Selecting a reputable technology partner:

Efficient software is the businesses most valuable asset. Today, in a world where change is constant, having a software the eases business issues and helps you adapt is the soul of success in today’s world. That’s why a business must choose a reputable technology partner that has a proven history in working on world class projects to ensure that the software investment achieves its ultimate successes since a successful implementation of software could lead to outstanding results.

4. Analyzing scenarios:

To deal with the business problem with your software vendors you need to strategically set a well-developed plan to solve multiple issues. Set the best strategy, define the best action and provide the greatest impact. Your strategy should aim to monitor both how the software is impacting your business and your relationship with your tech partner. A successful implementation of the software does not end after implementation, the company must secure a contract with its tech partner that obliges the vendor to deploy continuous checkups and repairs on the software to ensure its sustainable functionality.

5. Setting a detailed timeline – and aiming to follow it:

To ensure the project is delivered at the appropriate time and that solves the business problem in the specified deadline you need to set a timeline to ensure the everything is well delivered at the time needed. The timeline should include deadlines for the implementation process and follow-ups with your strategic partners as well as the goals that must be met at each deadline.

6. Provide intensive training:

Providing training for all your employees is essential to ensure that all your staff is on board with the new software and know how to operate. A business cannot achieve its goal from the software deployment unless there is direct bridging between the new technology and the employees operating around it.

Change Management…

Companies must set a structured plan that guides its workers in the transition. This plan should prepare employees with detailed training, equip them with the right skills and support them with best tools that drive successful results in the transition period. This way the company will have control over the outcomes of the change period that the organization and its employees are passing through.

In a tech concentrated world, choosing the right software is key to drive strategic business growth. Software deployment needs to meet a specific plan that initiates results through problem identification, vendor selection, scenario analysis, intensive training and a clear timeline.

Striving to achieve business growth through successful implementation of software?
Reach out to our experts!