Document Management – intalio

Why Document Management is an Essential Tool in the Healthcare Industry

Marketing — Tue, 04 May 2021 06:55:54 +0000

Medical professionals are entrusted with providing the best quality care to their patients, which would be impossible if their records are not properly managed.

Information is at the core of providing high-quality and cost-effective medical care, which is why there is a growing trend towards proper management of documents in every healthcare organization.

The Document Management System has multiple benefits and has significantly contributed to transforming the way healthcare facilities provide their medical services.

5 Reasons Why the Healthcare Industry Should Adopt a Document Management System

1. Securing records

Medical professionals have a legal and ethical responsibility to secure patient information. Adopting a Document Management System protects your records by allowing you to have better control over who has access to specific folders. Preventing people from viewing or editing the data helps the employees preserve patient privacy and confidentiality.

2. Accessing Information

Medical workers need to have access to patient information to deliver adequate treatment. A file that has been misplaced can have significant repercussions, and recovering it can be time-consuming. Digitally storing documents solves this problem by allowing you to quickly locate documents using features such as indexing files by groups, and remotely accessing records.

3. Increasing Productivity

Having an Advanced Records Management System reduces the time needed to access patient files by typing the relevant search term. With only a few clicks, healthcare professionals will be able to look up a patient’s name and view their entire medical history. Implementing a digital management system would free up time for staff to focus on more important activities, resulting in increased patient care productivity.

4. Avoiding Human Errors

The Document Management Software incorporates both a data backup and a disaster recovery plan, therefore, acquiring it will protect your files from any type of incident. The problems associated with paper records and manual procedures such as misplacing or losing a file can be avoided by storing them electronically, enabling an accurate and secure information system.

5. Compliance with Regulations

Hospitals are required to adhere to the strict policies in place, and failure to do so can lead to medical errors, costly fines, or revoked licenses. Understanding the rules governing medical data management will help entities remain compliant. Digitizing your documents decreases the risk of non-compliance with automated solutions that facilitate classifying and storing documents.

Learn more here about Document Management Systems’ benefits and trends.

At Intalio, we recognize healthcare organizations’ responsibility towards protecting their documents and providing a safe patient environment. Intalio can provide you with Document Management features that will help you stay at the forefront of your industry and deliver high-quality patient care.

For more information, download our Document Management Product brochure or reach out to us.

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Intalio is Now Part of the Gartner Peer Insights Customer First Program for CSP & BPM-Platform-Based Case Management Frameworks

Marketing — Mon, 26 Apr 2021 06:27:35 +0000

The Gartner Peer Insights Customer First Signals Technology Providers Who Have Pledged at an Organization-level to Provide the Opportunity to Leave a Review to All Applicable Customers.

Head Quartered in Avenue de Val de Fontenay, France, and initially founded in 1999, Intalio is excited to share that they have joined the Gartner Peer Insights Customer First program for products that include Document Management System and iBPMS in the markets of Content Services Platform and BPM-Platform-Based Case Management Frameworks.

Intalio Executive Quote

“We take great pride in becoming a part of the Gartner Peer Insights Customer First program as we believe that customer feedback is fundamental to an industry’s growth and success. Being a Customer First participant will help shape our products and services and provide an outstanding customer experience,” said Stephanie Azarian, SVP Expertise and Solutions. “We continue to innovate and offer cutting-edge solutions that meet the needs of our customers and we are fully committed to receiving both positive and critical feedback on Gartner Peer Insights”.

About Intalio

We are a multinational software vendor with an extensive portfolio of customers worldwide ranging from public, banking and finance, healthcare, education, engineering and construction, oil and gas, retail sectors, and so on. Intalio’s customer portfolio has elevated the company to become a trustworthy and reliable partner in leading Digital Transformation journeys.

At Intalio, we distribute our products and solutions across North America, Europe, Africa, Asia, and the Middle East. Our main goal is to empower organizations of all sizes and from all sectors to design, deploy, and optimize the most complex business procedures. We are now able to provide our customers worldwide with a richer portfolio of tools and customized solutions to match industry-specific needs.

Intalio is a leading provider of Digital Transformation Solutions with over 30 years of high-quality products and expertise in the CSP domain, with the latest technology in business solutions. We offer a range of products in Content Services, Process Management, and Data Governance, including solutions driven by AI capabilities and cognitive services, as well as different connectors. Our products help organizations improve the speed, efficiency, and accuracy of business processes by providing next-generation digital transformation and software solutions.

Intalio will continue expanding its partnerships with A-class providers and resellers, keeping its promise of providing the best solutions to companies of all sizes and industries across new and existing markets.

Don’t forget to leave your review here!

The Gartner Peer Insights Customer First program constitutes an organization’s commitment to solicit reviews from its customers using programmatic sourcing strategies and best practices. They neither represent the views of nor constitute an endorsement by, Gartner or its affiliates.
Gartner does not endorse any vendor, product, or service depicted in its research publications and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.

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Technology and Nature Hand in Hand

Marketing — Thu, 22 Apr 2021 05:35:39 +0000

As planet earth is facing environmental issues, people question whether or not technology has contributed to increasing pollution and global warming.

Society has been relying on technology to solve problems without realizing how it is affecting nature. Humans have become completely blinded by technology as they are neglecting their relationship with natural resources and their role in helping nature. However, technology has been bringing us advancements that have played a big role in saving the environment.

Smart devices are being programmed to be turned on and off by detecting activity in the room to reduce the amount of energy consumed on a daily basis. In addition, green buildings are being built to reduce expensive lighting costs and the consumption of coal needed to power that lighting.

Humans are discovering how to rely on screen technology to preserve and develop resources, as well as avoid producing waste. Digital tools such as eBooks and streaming media services have eliminated the need for printed materials and producing DVDs.

Actions You Can Take to Save the Environment

Today marks the 51^st anniversary of World Earth Day, and keeping the planet healthy is no longer an option but a necessity. That is why we must reflect on the environmental issues and find ways to restore the earth and save our planet.

Consider these five suggestions for a more environmentally friendly future:

Eliminate paper waste by going paperless
Digitize information and documents management
Reduce emissions by working from home
Build a single and unified data capture repository for your content
Reduce, reuse and recycle with recycling bins
Convert textual data into machine-readable text

Here at Intalio, we minimize the use of physical paper in favor of digital documents because we believe that nature is integral to our health and that saving the environment is our responsibility. That is why Intalio offers innovative content services platforms that help industries go green and make the earth a healthier planet for generations to come.

Happy Earth Day 2021!

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The top trends you didn’t know about document management

Marketing — Thu, 15 Oct 2020 05:26:44 +0000

Document management, often referred to as Document Management Systems (DMS), shook and shaped businesses. It redefined the way enterprises function in a World where technology has embedded into every detail of our lives. Companies have migrated from paper to digital documentations thanks to the true potential of digitization,the value it adds and the assets it incorporates.

DMS offers some of the most rudimentary functionalities to content management, imposing controls and management capabilities onto documents. Thus, integrating and mastering cutting-edge digital products will make you fall under a new era of business growth and advancement.

However, as Document Management Solutions have evolved over the years, and as we step into the next generation, there are numerous trends that will soon be adopted while there are others brand new in the DMS World and that we need to keep up on with towards achieving better functionality.

Top trends to make your business grow

Cloud computing

Cloud computing nowadays tackles two different matters; it is the ideal mean to deliver enterprise applications and the chosen solution for companies looking to extend their infrastructure or launch new innovations. Cloud-based solutions offers you flexibility, agility and scalability like never seen before.

A mobile friendly environment

Accessing documents away from traditional workspace through a variety of online devices including smartphones and tablets has been on the list since a long time. This also resulted in a demand for a user friendly software compatible with the several devices.

AI and natural language understanding

Automation and rapid adoption of AI technologies such as machine learning and natural language processing are heavily making their way. This technology handles unstructured data like texts in everyday language. It could be trained using smaller datasets and necessitates almost no annotation or tagging which could save both cost and time.

A better online security

As the accessibility of documents improved, it brought along certain security weaknesses as a result. Safeguarding content across a network of remote employees will definitely be the next challenge many enterprises will have to deal with in the near future.

Intelligent Search

As data within a company grows and adapts different shapes, as employees are equipped with several Artificial Intelligence tools, the possibilities to get the most out of data are limitless. Thus, search function evolved beyond being just a tool in the toolbox to being a must yet a key for productivity and an accelerant that enables strategic decision making and provides potential competitive advantages.

Advanced security measures

All these trends might be challenging and may turn choosing a specific Document Management Software into a flimsy process to deal with especially when bringing security to the table. Paper documents floating around and digital records, both generate risk for a company’s confidential information. Risk is also bent when staff make use of internet services that might not been properly examined and thus expose documents to an unintended audience. Hence, resorting to a well-established DMS is mandatory yet a delicate process that requires high calibers. But this does not mean that we deny the prominence of DMS especially in a time where technology became increasingly an enabler of business continuity.

What does Intalio Offer in the new Era of Document Management?

Consequently, Intalio provides top-notch digital solutions that will make better use of your content and let you operate efficiently throughout your entire organization. These advanced solutions will reduce time, effort, and cost when dealing with mandatory yet confidential documents within your library.

The future is Digital. Given the latest yet the upcoming trends in DMS as well as the factors that impact its worth, it is supposed that tomorrow would be all about the use of technology for a boring task as the management, storage, and use of documents often is. Combining all of these trends provides a solution to the challenges that companies might face and highlights the role of these platforms in business.

If these trends triggered you, then the next step you need to take is to get in touch with our experts to help you establish the right Document Management System that fits and covers your enterprise needs and offers you free access to continuity and success!

Get in touch!

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National Telecom Regulatory Authority of Egypt (NTRA) | Signs for Correspondence Management System

Marketing — Mon, 24 Aug 2020 06:57:11 +0000

NTRA Signs for Correspondence Management in partnership with Digital Transformation Solutions (DTS)

Intalio & DTS shall be in charge of the business process automation of NTRA by digitally transforming their business workflows through deploying a Correspondence Management System.

Our modern correspondence system will enable users to write and send correspondence in a manageable and organized way, supporting “go-green” initiatives with the ability to switch to a paperless environment by capturing and storing all paper or electronic documents while handling correspondence circulation in a seamless application. The fully responsive user interface the solution allows users to access the system using any electronic device – mobile phones, tablets laptops and computers serving a centralized interface.

We welcome them onboard the digital transformation ride with Intalio! Meanwhile stay tuned for more details.

Where does your organization stand in its digital transformation journey?

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SAN Misr – The Egyptian Maintenance Company (EMC) | Signs for Correspondence and Workflow Automation Systems

Ronald Cortbawi — Mon, 06 Jul 2020 08:43:35 +0000

SAN Misr EMC Egypt signs for Enterprise Content Management, selecting Intalio as their digital transformation partner.
Intalio shall be in charge of implementing Intalio ECM platform to automate needed workflows and handle all unstructured information at SAN Misr.

Throughout this project, Intalio will provide EMC with a full-featured Enterprise Content Management platform, comprising of Document Management, Correspondence Management, Workflow Management, Dashboard and Universal Viewer solutions built around a service bus and fully compliant with the Service-oriented architecture (SOA).

– A standard, scalable, open, and full-featured solution for the management of enterprise documents. With a wide range of features and functionalities critical to effectively run their business paperless through streamlining and automating their workflows.
– A comprehensive document-centric process automation system that empowers organizations to capture, index, automate, track, publish and archive incoming, outgoing, external and internal correspondence of all categories and formats.

The solution is heavily focused on creating a positive user experience by allowing them to access all functionalities from mobile phones, tablets, laptops, and computers. All management functionalities are empowered through a set of products and extensions that will cater for their current requirements, but will be able to scale and expand with their increasing requirements.

Challenges Faced

Leveraging information technology to improve and fulfill any organizations business needs and objectives is vital for businesses in any industry.

With a diversified portfolio in maintenance, construction, modifications, technical support and so on, and to sustain continuous improvements across businesses in the MENA region, EMC desires to be the most reliable developer of projects and services wherever they are.

In order to confidently achieve that, EMC knew that there was a need to effectively manage their information and workflows for quick, fast and accurate decision making.

ECM System Expectations

With a clear direction to move forward as a unified company with integral alliances and committed employees, EMC needs to gain competitive advantage through embedding the latest technologies to manage company documents and correspondence across incoming and outgoing platforms.

Here is what EMC expect to achieve with the implementation of the new ECM System:

Large number of content will be made more accessible and usable with no room for human error which automatically means efficient service.
Completing operational tasks that require content for decision making in a very short time.
Gaining greater control over unstructured information within the organization reducing cycle times and delivering a significant return on investment.
Achieving business agility and the able to adapt to the ever-changing markets and unpredictable events such as the current pandemic.

Any business that is dealing with challenges such as large volumes of content that need to be made more accessible and usable, inefficiencies in completing operational tasks that require content for decision making, or regulatory compliance mandates that require greater control over unstructured information within the organization.

Why Intalio?

With over 25 years of expertise in the field of digitally transforming organizations from diverse industries, Intalio has wide experience in similar projects. Intalio’s expert team has the required skills to deliver this project successfully and efficiently.

Our managed services do not stop once the solution is implemented. On the contrary, we give the same detailed attention to post-implementation services which include necessary training for end-users and administrators completely enabling and empowering them. We also provide after-sales maintenance and support services for all our customers upon project go-live and deployment.

We gladly welcome SAN Misr – EMC to our family, hoping to create a happy customer with a great success story to share within the coming few months!